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End-to-End Professional Congress Management, Seamlessly Delivered

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Comprehensive services crafted for every congress  

From scientific content to logistics, our capabilities cover the full congress lifecycle.  From content to logistics, our expertise covers the full congress lifecycle. 

Project management & governance 

  • Dedicated project managers ensuring seamless delivery 
  • Transparent reporting and risk-tracking dashboards 
  • Governance models tailored to client needs 

Budget & finance 

  • End-to-end financial planning and management 
  • Secure revenue handling and VAT reclaim 
  • Real-time budget dashboards for full transparency 

Registration & delegate services 

  • Custom registration portals with integrated payment systems 
  • Digital badges, wallets, and self-service tools 
  • 24/7 support for a seamless attendee journey 

Abstract & speaker management 

  • Submission, review, and scheduling platforms 
  • Virtual rehearsal studios and teleprompter support 
  • VIP speaker concierge services 

Programme & scheduling 

  • Smart agenda design with multi-track optimization 
  • Personalized schedules and real-time updates 
  • Cross-platform access for onsite and online audiences 

Exhibition & sponsorship 

  • Prospectus creation and sales strategy 
  • ROI tracking and performance analytics 
  • Creative sponsor activations for maximum engagement 

Marketing & communications 

  • Targeted multi-channel campaigns 
  • PR, media outreach, and referral programs 
  • Influencer and community engagement 

Engagement Technology

  • Event apps with gamification and AI matchmaking 
  • Hybrid experience platforms with XR/Metaverse options 
  • Tools to increase interaction and delegate participation 

Onsite & online operations 

  • Venue coordination and AV production 
  • Multi-track hybrid broadcasting and streaming 
  • Eco-friendly, scalable technical solutions 

Sustainability & CSR 

  • ISO 20121-aligned practices and reporting 
  • Carbon-neutral event roadmaps 
  • Partnerships with local charities and community programs 

Reporting & analytics 

  • Board-ready dashboards and KPI reporting 
  • Predictive modeling and BI insights 
  • Post-event analysis to guide future strategy 

Support & SLA 

  • Flexible helpdesk options from business hours to 24/7 
  • Premium service packages with dedicated Customer Success Managers 

Congress moments that leave a mark 

From expertly curated programmes and seamless accommodation to memorable social events, every detail is crafted to engage, inspire, and be remembered. 

KT. - Congress - Congress Moments KT. - Congress - Congress Moments - Mobile image

Sustianble Event

London

From stage to spotlight: unforgettable moments at every congress 
Show how we deliver
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Plan your congress with ease

Share your expectations—we’ll take care of the rest.
Proven partners for world-class congresses
For decades, we’ve partnered with leading venues, hotels, and suppliers to deliver efficient, high-quality congress services across the globe.
1200+
VENUES SOURCED FOR CONGRESSES
3M+
ROOM NIGHTS MANAGED
35000+
ABSTRACTS MANAGED
80000+
SATISFIED ATTENDEES

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Hear it from our clients

See how we’ve worked with our clients to create impactful congresses and build lasting partnerships. 

Drupalcon eu
“With less than 9 months to plan, Kuoni Tumlare Congress flawlessly executed our international conference - always calm, kind, and adaptable to last-minute changes.” 
Dr. Pascale Fichaux Bourin  ESSD 
 
“For over 15 years, Kuoni Tumlare Congress has managed our housing needs flawlessly and helped organize several unforgettable VIP dinners for our delegates.”
Alessia Mora Head of Meetings Operations ESMO
 
“Thanks to the team's flexibility and professionalism, we successfully hosted over 2,500 students at the World Scholar’s Cup in Barcelona.”
Vishal Verma, Director Global Round Planning
 
“As our trusted DMC partner for multiple congresses, the team consistently contributes to smooth operations and high delegate satisfaction.”
Benjamin Lulham Head of Congress & Travel CIRSE
 
“For five years, the Kuoni Tumlare Congress team has been our go-to partner for DrupalCon Europe - reliable, responsive, and consistently committed to delivering standout events.”
Gábor Hojtsy Advisory Board Member DrupalCon Europe
 
“From tech tools to post-event debriefs, Kuoni Tumlare Congress helped deliver two successful hybrid WADA Symposia - and made the stressful moments enjoyable.”
Anaïs Lefevre Projects & Events Manager WADA
 
“Handling room blocks across 13 hotels, the Congress team consistently delivers top-tier service to our attendees, speakers, and staff - always exceeding expectations.”
Kelly E. Jackson CMP WCGIC
 
“Their tailored platform, support for live satellite events, and responsiveness helped us deliver a world-class virtual symposium for 1,500 delegates across 44 countries.”
Dr. Nicholas Cole Head of Research MND Association
 
“The custom voting platform, seamless debates, and constant support made our first virtual World Dental Congress a resounding success.”
Enzo Bondioni Executive Director FDI

Real events. Global scale. Proven results

See how we bring complex congress to life.  

KT - Congress - PCO - Case Study KT - Congress - PCO - Case Study-M

European Astronomical Society Annual Meeting 2025 in Cork, Ireland

Challenge:
Complex logistics with 14 parallel sessions across 5 different buildings 

Solution:
End-to-end planning with onsite & hybrid tools 

Outcome:
1,500 onsite attendees, 500 online, 95% satisfaction 

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Our Key Partners

By partnering with destinations and venues over years, we’ve transformed accommodation management and the service offering to become an exceptional experience for organizers, delegates and all stakeholders involved.

Our responsibilities

Sustainable travel, respecting cultures and the planet.

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Become a partner

Join our global team to craft travel experiences

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Careers

Collaborating globally to deliver seamless travel excellence.

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